WordPress Blog Drafts – Tips for Editors and Contributors

Wordpress Pending Review DraftWordPress blog drafts, editing and automated scheduling can be accomplished easily and effectively from right inside a WordPress website’s dashboard with some basic tools and procedures. Website editors who are trying to coordinate multiple articles from multiple contributors can follow these basic tips to make the workflow and editing process easy.

We recommend that the blog administrators start managing multiple WordPress blog drafts by using the plugin “Editorial Calendar” to schedule articles, then allow the contributors to input their article content as rough drafts into the empty “posts” created by that action.  After a rough draft for a post has been entered and then worked on by all the editors involved with the article, that publication status for that post can be set to “pending review” which will alert the head administrator, or managing editor, that the article is ready for final review before publication. That person can then just set the article to automatically publish according it’s assigned schedule if they think it’s ready to go live. WordPress will then automatically publish the article accordingly. Five steps for this simple workflow process are detailed below.

1. WordPress Blog Drafts Scheduling: Start with Editorial Calendar

The free plugin called “WordPress Editorial Calendar” allows site administrators and editors to set schedules in advance for article posts in a variety of ways. This is helpful for organizing publishing and/or marketing campaigns in advance and enables a single interface that everyone can access to get the article ready for live release – on time.  Entering a “post” title into a day in the Editorial Calendar will create an empty “post” that can then be filled in by an author (“contributor”) and then edited by the website’s administrators or managing editors.  Once the draft post has been entered, edited and approved for release it will be automatically published by WordPress according the schedule assigned. For details about creating draft posts within the Editorial Calendar, read our other helpful Editorial Calendar article.

2. Contributor’s “Draft” and “Pending Review” Status Selections

For authors (“contributors”) who work on their WordPress blog drafts, it’s important to take care of the basic content elements before you change your article status from “draft” to “pending review”.  You always want to save your article as “DRAFT” until you are sure it’s ready to run past the management for final approval.  When it’s ready for final approval you can change the status of your article from “DRAFT” to “PENDING REVIEW.”  (See the upper right corner of your screen.) Doing this will notify the management that your article is ready – they will receive a notification by email or other method (depending on the settings they preset.)  You may not be able to go back and do more edits on your article after you have changed your status to “pending review” – depending on what kind of user credentials you have for that website.

Draft to Pending Status Change for WordPress Blog Drafts

 3. Content Basics for Authors and Editors of WordPress Blog Drafts

Every site editor has different requirements for their authors and guest contributors who are allowed to enter content into their WordPress blog drafts pages.  A good blog contributor will try to provide great content that helps the site offer original material that can be (or already is) optimized for SEO. Contributors might be asked to provide an image that is original, copyright-free, or usable with permissions and instructions about whatever attributions might be required. Contributors should also check on the “biography” or “profile” information in their user account, or ensure their Google Authorship information looks like it should.

The editors should be careful to assign proper tags if the site uses them, assign the featured image so that thumbnails will appear on feed pages, and make sure the SEO and meta tag elements for the text and the images have not been ignored.  If the website is running a campaign that expects to incorporate a “call to action” (CTA), the editors should double check that the proper CTA element has been embedded into the page in whatever way the campaign has planned.  Don’t forget to plan your hashtags and Twitter/Facebook/Google+ etc broadcasts to promote the article on social media.

 BASIC CONTENT CHECKLIST:

  • Original Content and Image
  • Proper SEO
  • Correct Author Profile or Biography
  • Tags
  • Call To Action or Other Campaign Initiatives
  • Prep your Social Media Promotion with pitches, hashtags, plans, etc

4. Managing Editor or Administrator: “Publish” For the Scheduled Target Date

After the authors and editing team think the WordPress blogs drafts are ready for publication and have changed the “draft” status to “pending review”, the managing editor or assigned administrator will get a notification to check the articles,  double-check the publication date and time, and hit the “schedule” blue button. This will set the articles to automatically publish at that time!

5. Follow up with Social Media Broadcasts of the Link – And Monitor!

Of course, promoting traffic to the article by posting social media pitches that link to it are the next step.  These can also be automatically pre-scheduled, drafted and blasted out using applications such as Hootsuite or many other plugins.  Take care to look at your time zone settings for all your different applications and give the articles a little time to propagate online.  If some of your systems are set up for PST Pacific Time and others are set up for EST Eastern Time, you’ll get problems.  So test and carefully monitor all your automated publication efforts very closely!  If you use any automated publishing you should assume that something will go wrong – even if your system is “streamlined” and tested – so always monitor every Tweet etc at all times.

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